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A virtual data room (VDR) allows you to securely share sensitive documents and is commonly utilized in M&A due diligence. However, it can also assist with other projects that require copious documents exchanges, such as real estate transactions and investment management. The ideal VDR provider for your industry and project is determined by the needs of both. Here are some of the important factors to consider:

Adaptability

A reliable VDR is compatible with all major operating systems and devices. It will be easy to use and have many useful features. This includes an interactive dashboard that allows instant messaging as well as the capability to edit Excel or Word documents within the platform. A secure fence view is another handy function that blacks out parts of a file so that personally-identifiable information remains private.

Permission settings are an important feature to look for. You need to be able to assign viewing printing, downloading, and viewing permissions down to the individual file. You should be able monitor the activities of your users with detailed reports and insight.

Some of the best VDR providers will provide you with access to professional technical support which is crucial when you’re trying to manage multiple projects with tight deadlines. You don’t want an issue with your technology to delay a transaction, whether you’re conducting M&A due-diligence or just trying to close one. This is why it’s a smart idea to determine if the vendor has phone support and how skilled and knowledgeable their representatives are.

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